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Data protection declaration

Thank you very much for your interest in our website. The management at OTTO HAALBOOM Internationale Spedition e.K. strongly values data protection. The OTTO HAALBOOM Internationale Spedition e.K. website can generally be used without providing personal data. If the data subject wishes to use the special services offered on our company website, it may be necessary to process personal data. If the processing of personal data is necessary and no legal basis exists for processing, we generally obtain the consent of the data subject.

Personal data, for example the name, address, e-mail address or telephone number of a data subject is always processed in compliance with the General Data Protection Regulation and in compliance with the national data protection laws to which OTTO HAALBOOM Internationale Spedition e.K. is subject. In this data protection declaration our company seeks to provide the general public with information about the type, scope, and purpose of the personal data we collect, use, and process. This data protection declaration further provides the data subject with information about their rights.

OTTO HAALBOOM Internationale Spedition e.K. as the controller has implemented numerous technical and organisational measures to ensure the best possible protection of the personal data processed on this website. Nevertheless, online data transmissions can always have security flaws, so that absolute protection cannot be ensured. For this reason, all data subjects are free to transmit personal data to us using alternative means, such as the telephone.

1. Definitions
The data protection declaration of OTTO HAALBOOM Internationale Spedition e.K. is based on the terminology used by the European body issuing directives and regulations when adopting the General Data Protection Regulation (GDPR). Our data protection declaration is intended to be easy to read and comprehend for both the public as well as our customers and business partners. To ensure this we would like to first explain the terminology used.

This data protection declaration uses the following terms, among others:

a) personal data
Personal data refers to any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

b) data subject
Data subject refers to an identified or identifiable natural person whose personal data is processed by the controller.

c) Processing
Processing refers to any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation, or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) Restriction of processing
Restriction of processing refers to the marking of stored personal data with the aim of limiting their processing in the future.

e) profiling
Profiling refers to any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location, or movements.

f) pseudonymisation
Pseudonymisation means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) controller
Data controller refers to the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data. Where the purposes and means of such processing are determined by Union or Member State law, the data controller or the specific criteria for its nomination may be provided by Union or Member State law.

h) processor
Data processor refers to a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.

i) recipient
Recipient refers to a natural or legal person, public authority, agency, or another body to which the personal data are disclosed, whether a third party or not. However, public authorities, which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law, shall not be regarded as recipients.

j) third party
Third party refers to a natural or legal person, public authority, agency, or body other than the data subject, data controller, data processor, and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

k) consent
Consent of the data subject refers to any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

2. Controller name and address
In accordance with the GDPR, as well as other directives applicable in the member states of the European Union and other guidelines pertaining to data protection, the data controller is:

OTTO HAALBOOM Internationale Spedition e.K.
Hans-Duncker-Straße 9
21035 Hamburg
Germany
Phone: +49 (40) 7810795-0
E-mail: info@speditionhaalboom.de
Website: www.haalboom.de

3. Data protection officer
The data controller's data protection officer is available at the following e-mail address:

 datenschutzbeauftragter@speditionhaalboom.de

The data subject may direct any inquiries and suggestions regarding privacy to our data protection officer.

4. Cookies
The website of OTTO HAALBOOM Internationale Spedition e.K. uses cookies. Cookies are text files which are placed and stored on a computer system through a browser.

Many websites and servers use cookies. Many cookies have a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string, through which web pages and servers can be allocated to the precise web browser, in which the cookie was stored. This makes it possible to distinguish the visited web pages and servers as well as the data subject’s individual browser from other web browsers, which contain other cookies. A specific web browser can be recognised and identified by means of the unique cookie ID. By using cookies, OTTO HAALBOOM Internationale Spedition e.K. can provide the users of this website with more user-friendly services, which would not be possible without using cookies.

Using cookies, the information and offers on our website can be optimised in the interest of the users. As already pointed out, cookies allow us to recognise the users of our website. The purpose of this recognition is to simplify the use of our website for the users. The user of a website that uses cookies, for example, does not have to re-enter his or her access data during each visit, because this is done by the website and the cookie placed on the user's computer. Another example are cookies for the shopping basket in online shops. An online shop uses cookies to remember the products a customer added to the virtual basket.

The data subject can prevent our website from installing cookies at any time by configuring the respective settings of the web browser being used, thus permanently objecting to cookies. Furthermore, cookies, which were already placed, can be deleted at any time via a web browser or other software. This is possible with all standard web browsers. If the data subject deactivates the placement of cookies in the web browser being used, the full range of all functions on our website may not be available.

5. Collection of general data and information
The OTTO HAALBOOM Internationale Spedition e.K. website collects a series of general data and information each time a data subject or automated system accesses the website. These general data and information are stored in the log files of the server. Storage may pertain to (1) browser types and version used, (2) the accessing operating system used, (3) the originating website from which a system accesses our website (so-called referrer), (4) the sub-pages, which direct the accessing system to our website, (5) the date and time of access to our website, (6) an Internet protocol address (IP address), (7) the Internet Service Provider of the accessing system, and (8) other similar data and information that serve the aversion of threats in case of attacks on our information technology systems. OTTO HAALBOOM Internationale Spedition e.K. does not draw conclusions about the data subject when using the general data and information. Rather, this information is required (1) to properly deliver the contents of our website, (2) to optimise the contents of our website as well as the advertising for it, (3) to ensure the permanent functionality of our information technology systems and the technology of our website, as well as to (4) provide law enforcement authorities with the necessary information in the event of a cyber attack. On the one hand, OTTO HAALBOOM Internationale Spedition e.K. anonymously collects the data and information for the purpose of statistical analysis and with the objective of increasing data protection and data security in our company, in order to ultimately ensure an ideal level of protection for the personal data we process. The anonymous data from the server log files are stored separately from all personal data indicated by a data subject.

6. Newsletter subscription
The OTTO HAALBOOM Internationale Spedition e.K. provides users the option to subscribe to our company’s newsletter. The personal data transmitted to the controller when subscribing to the newsletter is evident from the input screens. OTTO HAALBOOM Internationale Spedition e.K. regularly informs customers and business partners about company offers in a newsletter. The data subject can generally only receive our company’s newsletter if (1) the data subject has a valid e-mail address and (2) the data subject subscribes to the newsletter. As part of the double opt-in process, for legal reasons a confirmation e-mail is sent to the original e-mail address provided by the data subject. This confirmation e-mail serves to verify the owner of the e-mail address as the data subject authorised receiving the newsletter.

When subscribing the newsletter we further store the IP address of the data subject provided by the internet service provider (ISP) for the computer system used at the time it was subscribed and the time it was subscribed. Collecting this data is necessary to later track the (possible) misuse of the e-mail address of a data subject and therefore serves as a legal safeguard for the controller. The personal data collected when subscribing the newsletter is used solely to send our newsletter. Newsletter subscriber can further be notified by e-mail if required for the newsletter service or related registration, as in the case of changes to the newsletter service or in the event of technical changes to the newsletter service. The personal data collected in the context of the newsletter service is not transmitted to third parties. The data subject may unsubscribe from the newsletter at any time. The consent to the storage of personal data granted by the data subject for the purpose of sending the newsletter may be withdrawn at any time. Each newsletter includes a link to unsubscribe the newsletter. The newsletter can further be subscribed on the controller’s website at any time or the controller informed through other means.

7. Newsletter tracking
The OTTO HAALBOOM Internationale Spedition e.K. newsletter contains so-called counter pixels. A counter pixel is a mini graphic embedded in e-mails sent in HTML format to allow log file recording and log file analysis. This allows the statistical analysis of the success or failure of online marketing campaigns. The embedded counter pixel allows OTTO HAALBOOM Internationale Spedition e.K. to determine if and when a data subject opened an e-mail and which link in the e-mail the data subject clicked on.

The personal data collected via counter pixels in the newsletters are stored and analysed by the controller to optimise sending of newsletters and to improve the contents of future newsletters to the interests of the data subject. This personal data is not shared with third parties. Data subjects may at any time to withdraw their specific consent in this respect granted through the double opt-in process. After withdrawing consent the controller will erase this personal data. OTTO HAALBOOM Internationale Spedition e.K. automatically considers unsubscribing the newsletter as withdrawing consent.

8. Contact option via the website
Due to legal provisions, the OTTO HAALBOOM Internationale Spedition e.K. website contains information, which enables swift electronic contact as well as direct communication with our company, which also includes a general address and electronic mail (e-mail) address. If a data subject contacts the controller via e-mail or the contact form, the personal data submitted by the data subject are automatically stored. Such personal data submitted by the data subject to the controller on a voluntary basis are stored for the purpose of processing or contacting the data subject. These personal data are not transmitted to third parties.

9. Subscribing to comments on the website blog
Third parties can generally receive notifications to comments on the OTTO HAALBOOM Internationale Spedition e.K. blog. A commentator can specifically be notified to replies to his comments on a specific blog post. If a data subject uses the option to be notified of comments, the controller automatically sends a confirmation e-mail to verify through double opt-in the owner of the e-mail address specified requested this. The option to be notified of comments can be cancelled at any time.

10. Routine erasure and blocking of personal data
The data processor processes and stores the data subject's personal data only for the time period needed to achieve the purpose of storage or if this is prescribed by the European legislative bodies, or any other legislator of laws or regulations to which the processor is subject.

In the event that the purpose of storage no longer applies, or a limitation period prescribed by the European legislative bodies or any other competent legislator, the personal data are routinely blocked or erased in accordance with the legal provisions.

11. Rights of the data subject
a) Right to confirmation
Every data subject has the right granted by the European legislative bodies to obtain from the data controller confirmation whether the personal data relating to him or her were processed. If a data subject wishes to exercise the right to confirmation, he or she may contact our data protection officer or any other staff member employed by the data controller at any time.

b) Right of access
The European legislative bodies grant every data subject the right to obtain from the data controller information regarding the data stored relating to him or her and to receive a copy of this information free of charge. Furthermore, the European legislative bodies grant the data subject the right to access the following information:

  • the purposes of processing
  • the categories of personal data being processed
  • the recipients or categories of recipients, to whom the personal data were disclosed, in particular in the case of recipients in third countries or in the case of international organisations,
  • if possible, the duration for which the personal data are intended to be stored; if this is not possible, the criteria for the determination of this duration,
  • the existence of a right to correction or deletion of the personal data pertaining to the data subject or to a restriction of processing by the controller or a right of objection to this processing,
  • the existence of the right to lodge a complaint with a supervisory authority;
  • if the personal data were not collected from the data subject: All available information on the origin of the data,
  • the existence of an automated decision making including profiling pursuant to Article 22(1) and (4) of the GDPR and – at least in these cases – conclusive information on the logistics involved as well as the consequences and the pursued objectives of such a processing for the data subject. Furthermore, the data subject has a right to obtain information regarding the transmission of personal data to a third country or an international organisation. If this is the case, the data subject also has the right to receive information on adequate guarantees in connection with the transmission. If a data subject wishes to exercise the right to information, he or she may contact our data protection officer or any other staff member employed by the data controller at any time.


c) Right to rectification
The European legislative bodies grant every data subject the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject further has the right to have incomplete personal data completed, including by means of providing a supplementary statement. If a data subject wishes to exercise the right to correction, he or she may contact our data protection officer or any other staff member employed by the data controller at any time.

d) Right to erasure (right to be forgotten)
The European legislative bodies grant every data subject the right to obtain from the data controller the erasure of personal data concerning him or her without undue delay and the data controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies and if processing is not required:

  • The personal data were collected for purposes or otherwise processed, for which it is no longer required.
  • The data subject withdraws his/her consent, on which the processing was based pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR and there is no other legal basis for said processing.
  • The data subject files an objection to the processing pursuant to Article 21(1) of the GDPR and there are no paramount legitimate reasons for said processing or the data subject files an objection to the processing pursuant to Article 21(2) of the GDPR.
  • The personal data were processed illegally.
  • The deletion of personal data is required to meet a legal obligation according to EU law or the law of member states, which the responsible person is subject to.
  • The personal data was collected with regard to the offered services of the information society pursuant to Article 8(1) of the GDPR.


If one of the above-mentioned grounds applies and a data subject wishes to exercise the right to erasing the data stored by OTTO HAALBOOM Internationale Spedition e.K., he or she may contact our data protection officer or any other staff member employed by the data controller at any time. The data protection officer of OTTO HAALBOOM Internationale Spedition e.K. or another staff member will immediately respond to the erasure request.

If OTTO HAALBOOM Internationale Spedition e.K. published the personal data and is obligated to erase the data in accordance with Article 17(1) of the GDPR, then OTTO HAALBOOM Internationale Spedition e.K. shall take reasonable steps under consideration of available technology and the cost of implementation, including technical measures, to inform other controllers of the personal data about the data subject's request to erase any links to, or copies or replications of those personal data by such processors, if processing is not necessary. The data protection officer of OTTO HAALBOOM Internationale Spedition e.K. will immediately respond as appropriate on a case-by-case basis.

e) Right to restriction of processing
According to the European legislative bodies, every data subject has the right to request the restriction of processing from the controller if one of the following requirements is given:

  • The data subject disputes the accuracy of the personal data and does so for a period, which enables the controller to review the accuracy of the personal data.
  • The processing is illegal, the data subject objects to the erasure of the personal data and instead demands the restricted use of the personal data.
  • The controller no longer requires the personal data for the purpose of processing however, the data subject requires the data, to assert, exercise or defend legal claims.
  • The data subject has filed an objection to the processing pursuant to Article 21(1) of the GDPR and it is yet to be determined if the controller’s legitimate reasons outweigh those of the data subject.


If one of the above-mentioned prerequisites applies and a data subject wishes to exercise the right to limiting the personal data by OTTO HAALBOOM Internationale Spedition e.K., he or she may contact any staff member employed by the data controller at any time. The OTTO HAALBOOM Internationale Spedition e.K. staff member will immediately initiate the limitation of processing.

f) Right to data portability
According to the European legislative bodies, every data subject has the right to receive all personal data pertaining to the data subject, which was made available to a controller by the data subject, in a structured, conventional, and machine-readable format. Furthermore, the data subject has the right to transmit this data to another controller without being hindered by the controller to whom the personal data was made available to, provided that processing is based on consent pursuant to Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR or on a contract pursuant to Article 6(1)(b) of the GDPR and processing is conducted with the help of automated processes, provided that processing is not required for the performance of a task, which is in the public interest or takes place in exercising public authority, which was transferred to the controller.

Further, pursuant to Article 20(1) of the GDPR, the data subject, in exercising his or her right to data portability, also has the right to achieve that the personal data is directly transferred from one data controller to another controller, insofar as this is technically feasible and provided that this does not affect the rights and freedoms of other persons.

To exercise the right to data portability, the data subject may contact any employee of OTTO HAALBOOM Internationale Spedition e.K..

g) Right to object
According to the European legislative bodies, every data subject has the right to object to the processing of personal data concerning the data subject at any time, on grounds relating to his or her particular situation based on Article 6(1)(e) or (f) of the GDPR. This also applies to profiling based on these provisions.

In the event of an objection, OTTO HAALBOOM Internationale Spedition e.K. shall no longer process the personal data unless we demonstrate compelling legitimate grounds for the processing which override the interests, rights, and freedoms of the data subject or for the establishment, exercise or defence of legal claims.

If OTTO HAALBOOM Internationale Spedition e.K. processes personal data for the purpose of direct advertising, the data subject has the right to file an objection to the processing of personal data for the purpose of such advertising. This also applies to profiling, provided that it is linked to such direct advertising. If the data subject objects to the processing to OTTO HAALBOOM Internationale Spedition e.K. for purposes of direct advertising, OTTO HAALBOOM Internationale Spedition e.K. will no longer process the personal data for these purposes.

Furthermore, the data subject has the right, for reasons resulting from his or her special situation, to object to the processing of personal data pertaining to the data subject, which takes place at OTTO HAALBOOM Internationale Spedition e.K. for scientific or historical research purposes or for statistical purposes pursuant to Article 89 (1) of the GDPR, unless such a processing is required to fulfil a task, which is in the public interest.

To exercise the right to object, the data subject may directly contact any employee of OTTO HAALBOOM Internationale Spedition e.K.. Irrespective of Directive 2002/58/EC, the data subject has the option, in connection with the use of information society services, of exercising his or her right to object via automated procedures that use technical specifications.

h) Automated individual decision-making, including profiling
According to the European legislative bodies, every data subject whose personal data are processed has the right not to be subject to a decision based solely on automated processing — including profiling —, which takes effect in view of the data subject or significantly comprises the data subject in a similar manner, provided that the decision (1) is not required for the conclusion or fulfilment of a contract between the data subject and the data controller, or is permissible (2) based on the legal guidelines of the European Union or member states, to whose laws the data controller is subject and these legal guidelines contain appropriate measures of maintaining the rights and freedom, as well as the legitimate interest of the data subject, or (3) with explicit consent of the data subject.

If the decision (1) is required for the conclusion or fulfilment of the contract between the data subject and the data controller, or (2) the data subject provides explicit consent, OTTO HAALBOOM Internationale Spedition e.K. will take appropriate measures to protect the rights and freedoms as well as the legitimate interests of the data subject, which at least include the right of obtaining the intervention of a person on the part of the controller, explanation of one’s own point of view and contesting the decision.

If a data subject wishes to exercise his or her rights relating to automated decisions, he or she may contact any staff member employed by the processor at any time.

i) Right to revoke data privacy consent
The European legislative bodies grant every data subject whose personal data are being processed the right to revoke from the controller without undue delay his or her consent to the processing of his or her personal data.

If a data subject wishes to exercise his or her right relating to revoking consent, he or she may contact any staff member employed by the processor at any time.

Data pricacy and cookies

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Data pricacy and cookies

This site uses cookies. Please choose. Please specify which cookies you want to allow.

These cookies are necessary for the execution of the specific functions of the website and can not be deselected. These cookies are not for tracking.

 

These cookies help us to understand how our website is used. This allows us to improve our performance for you. Zudem werden externe Anwendungen (z.B. Google Maps) mit Ihrem Standort zur einfachen Navigation beliefert.

Advertising cookies are used to display advertising that suits your browsing habits best.